Phase I: Strategy
Phase II: Site Selection
Phase III: Planning & Logistics
Phase IV: Onsite Management
Phase V: Post-Event Analysis
PHASE I:
sTrategY
The Strategy phase begins with a discovery meeting with your key stakeholders to understand your business, objectives, program history, audience demographics, budget parameters and what types of results you’re looking to accomplish. We use this information to provide creative solutions and develop a plan of action.
Our Services Include:
- Objective Setting & KPI Identification
- Agenda Development
- Messaging & Communications
- Theme Development
- Budget Development
- Location Analysis
- Event Consulting
PHASE II:
SITE SELECTION
You’ve got enough on your plate. Let us source your meeting venue and negotiate your contract. We’ll use our incredible negotiation skills and deep industry knowledge to secure the best destination, venue, and contract for your event. Site selection is often the most challenging part of the planning process. Choosing the right location and venue is a decision that plays a critical role in having a successful, well-attended and cost-effective program. The right environment can facilitate learning, engagement and connection for your guests. With thousands of hotel properties and venues available to you, the search can be overwhelming. As seasoned professionals with key hotel brand relationships and experience with working with many types of venues across the country, we help you find the venue and meeting space that best fits your needs. Benefit from our experience because we know the right questions to ask and details to consider. Instead of wasting hours of your time blindly searching online, let L’ Shanell + Co. streamline the entire search process for you.
Our Services Include:
- Research venues that match your event style, budget and special requirements
- Provide a streamlined spreadsheet that allows you to evaluate and compare rates, space, amenities, food and beverage requirements, etc.
- Schedule site visits to get a first-hand look at your top venue(s) that will aid in your final decision. We can provide assistance on-site to establish a level of comfort that you are making the right venue choice.
- Negotiate favorable contract terms and clauses that ensure cost savings, offer protection and mitigate risks
PHASE III:
PLANNING & LOGISTICS
Every detail matters. A laser-focused logistics plan covering all the details of the execution is what will truly determine a program’s success. We can help ensure you’ve got the right logistical foundation set and an event-day plan in place that will reduce potential pitfalls and increase your ROI. Timeline and project management Project Plan Development & Management We take care of every detail so that you don’t have to. Our planning and logistics management services include budgeting, negotiating and planning each of your program elements.
Our Services Include:
- Venue(s)
- Food + Beverage
- Audio Visual
- Program Budget
- Group Air Travel
- Ground Transportation
- Floor Plans + Diagrams
- Staffing
- Speakers
- Group Activities
- Entertainment
- Equipment + Supply Rental
- Vendors
- Attendee Registration
- Attendee Communication
- Design + Styling
- Contingency Planning
- Marketing + Branding
- Gifts + Amenities
- Creative Design + Direction
- Set and Stage Design
- Safety + Contingency Planning
PANDEMIC ON-SITE PROTOCOL CONSULTATION &
MANAGEMENT SERVICES
L' Shanell + Co., LLC is committed to providing the safest in-person event experience for our clients and attendees. As a Pandemic Compliance Advisor (PCA), L' Shanell + Co., LLC supports our clients by mitigating their risk and liability and by ensuring safe practices are implemented, communicated, and effectively carried out throughout the entire meeting and event cycle. We can work with your organization on either a consultative or full compliance management basis, depending on your needs. We can assist organizations from event inception through the final day or just for onsite execution with a PCA who is solely focused on the health of safety of participants onsite every day. This risk mitigation planning service allows you to promote that these safety protocols are in place at your event and are being managed by an experienced and certified team.
Our team of Certified Pandemic Compliance Advisors can assist with the following:
- Contract clause review to mitigate risks and liability
- Legal safety requirement research specific to your event location (state and local government guidelines)
- Site assessments to identify pandemic or similar risks
- Strategies for managing guests and vendors from a safety-first standpoint
- Development of a pre-event and onsite protocol plan, which includes requirements and best practices
- Communication plans for staff, guests, sponsors, speakers, entertainers and vendors
- Establish Duty of Care roles and responsibilities for all stakeholders
- Training on-site event staff to recognize, respond and remedy non-compliance issues
- Provide incident investigation and lessons learned from events for future planning purposes
Pre-Planning & Strategy
PPE Supplies & Signage
On-Site Management
Rapid Tests & Testing
On-Site
Disinfecting
Post Project Analysis
PHASE IV:
ONSITE MANAGEMENT
Your time is best spent focused on engaging with your attendees, speakers and sponsors not coordinating registration, programming or training staffers. Our onsite support services ensure accurate setup and logistics management. We help you determine your program staffing needs and secure the appropriate team members to bring your program to life. and/or supplemental assistance with your existing meeting team. We ensure flawless execution and communication with all partners.
Our Services Include:
- Support at your registration desks
- Hospitality Desk
- Speaker Rehearsals
- Staffing
- Oversee Volunteers and Onsite Staff
- Group Activities
- Off-Site Function Support
- Transportation Coordination
- Entertainment Management
- ...and any other on-site needs
PHASE V:
POST-EVENT ANALYSIS
The event management process continues once your event has concluded. Our post-event analysis phase is essential for determining what worked well and what should change to make future events even more effective. It provides valuable information that helps guide future events. We ensure your program wrap-up is completed with the same attention to detail and management expertise we apply to everything else we do. We’ve developed efficient, accurate methods for collecting and reviewing metrics to measure event ROI and other performance indicators. We create a comprehensive post-event report that details how well the event measured up to its goals and KPIs, financial summary, areas of improvement and key recommendations for future event success. This essential document gives you a solid base for future planning. With our detailed analysis, you can use the data to spur change, assess the event impact and as your case for continuous budget support. Data drives decisions.
Our Services Include:
- Budget Reconciliation
- Cost Savings Reporting
- Attendee Survey Coordination
- Program ROI Analysis
- Debrief Meeting Coordination